Board Report for April 2025

Mia Bajić -

In April, our top priority was to kick off discussions about the 2026 venue. We successfully launched the Call for Venues and are now actively working on choosing a new location for next year.

We also helped release the schedule and coordinated all the related activities.

On top of that, we worked with our event manager to confirm a few more details, sign contracts, handle billing, and take care of similar administrative tasks.


Individual reports:

Artur

  • Sponsor management
  • Various small infrastructure updates, mainly in our static files hosting and the internal discord bot.
  • Adding data sync and parsing from pretalx and pretix to the internal discord bot.
  • Call for venues 2026 and related calls with communities
  • Regular sync with the event manager
  • Program: coordination of the documentary premiere with producers

Mia

  • Communications: migration to Canva; copywriting for social media & articles
  • Call for Venues 2026: kick-off and calls with communities
  • Payments
  • Design: coordination of design items with the designer; reviews
  • Website: PR reviews; page updates
  • Grants program: communication with recipients and administrative tasks
  • Community outreach: DjangoCon Europe
  • Program: coordination of the documentary premiere with producers
  • Regular sync with the event manager
  • PSF Grant Work

Aris

  • Ops team activities, meetings and planning
  • Tickets/vouchers documentation and workflow
  • Accounting updates
  • Payments

Ege

  • Promotional material orders for PyCon US: Stickers, Posters, Retractable roll up banner, laminated info sheets
  • Website and Programme API updates
  • PR reviews

Shekhar

  • FinAid: Completed Round 1 of our Financial Aid Programme
  • Visa Application Letter: Distribution and Management

Anders

  • VAT Report for March

Cyril

  • …