We’re excited to invite you to this year’s General Assembly meeting! We’ll gather on Wednesday, 17 December 2025 20:00 CET, held online via Zoom. EPS membership is required to participate and additional joining instructions will be shared closer to the date.
You can find more details about the agenda of the meeting, as it is defined in our bylaws here: https://www.europython-society.org/bylaws/ (Article 8).
One of the items on the Agenda is electing the new Board.
What does the Board do?
The Board consists of a chairperson, a vice chairperson and 2-7 other board members. The Board carries the Society’s legal and fiscal responsibility, but in practice the largest part of the workload revolves around one thing: EuroPython conference organisation.
Board members currently handle substantial parts of the planning, decision-making, coordination, and operational oversight of the conference. This requires:
- Understanding how the conference is structured and run
- Being able to work with volunteer teams and external partners
- Managing recurring issues around finances, logistics, and continuity
Beyond the conference, the Board also oversees membership, budgets, grants, infrastructure, and long-term planning and sustainability (including hiring an event manager, selecting future locations, strengthening outreach, managing trademarks, legal compliance, and many more).
Furthermore, specifically for 2026:
- Hiring the second part-time Event Manager in the EP2026 location.
- Finaid and reimbursements restructuring
- Building and coordinating the EP2026 Team.
Time Commitment
Serving on the Board is a volunteer role, and it does take a steady amount of time each week. There’s a 1.5-hour meeting every two weeks in the evening CE(S)T, plus a few hours of ongoing async work. Around conference season, things naturally get a bit busier than that.
If a member can’t commit that time, their tasks fall to others, so thinking carefully about your availability is really important.
Who Should Consider Running?
Working on the board means making decisions about various aspects of the conference. Therefore having experience being on previous EuroPython teams is necessary. Also, you will need to:
- Dedicate consistent weekly time
- Be willing to learn how the Society and the conference operate
It’s great if you can also bring some experience from other non-profits, community organising, or event work (helpful, but not mandatory)
How to Nominate Yourself
Email your nomination to board@europython.eu before 10 December 2025. In your nomination statement, please focus on your EuroPython experience - what you’ve already helped move forward or complete, and what you hope to work on in the next Board term. We will publish the list of candidates on 12 December 2025.
During the General Assembly, you will have the opportunity to introduce yourself and share with our members why you believe they should vote for you. Each candidate will typically be given one minute to present themselves before members cast their votes.
If you're on our EPS Organisers' Discord, there's a dedicated channel for interested candidates. Please ask in the general channel, and we’ll be happy to add you.
It sounds a lot, I want to help, but I can’t commit to that
That’s completely understandable! Serving on the Board comes with significant responsibilities, time commitments, and administrative tasks. If that’s not the right fit for you, but you’re still interested in supporting us, we’d love your help! There are many other ways to get involved. We have several workgroups (see 2025 Teams Description document, as an example) that work on conference preparations during the months leading up to the event, and we also need volunteers to assist onsite during the conference.